If you’ve somehow stumbled upon our blog, chances are you are a lawyer who is sick and tired of the constant paperwork and follow ups that your legal practice entails. Paperwork is no fun. Not for you, not for your company, and certainly not for your clients, who are paying you to decrease their legal problems, not increase them. But there is a better way to manage this day-to-day paperwork, by using a legal document management software. There are plenty of ways a legal document management software benefits a legal practice. This article on How Document Management Software Help Reduce Workload will tell you how any organization, legal or otherwise, can use a document management software to streamline their paperwork and automate their business processes, thus saving valuable time, money & resources.
Legal document management software come in all shapes and sizes (figuratively). Some offer lots of features but are also more expensive, while some are just document editing or storing apps disguised as the best legal document management software in the market – to fool the uninformed consumer. But we won’t let that happen to you.
When it comes to selecting the best legal document management software, there are many criteria one needs to consider. What are its features? How can it help you? And so on. In this article, we will tell you everything there is to know about legal document management software, as well as help identify the best legal document management software for your organization’s needs. Here are a few pointers that will help you narrow down your search for the legal document management software that’s the best fit for you:
You need to define your objectives – which basically means identifying tasks or departments that can benefit from a legal document management software. And on the basis of that, the best legal document management software would be the one that fulfils all of your objectives. For example, if your primary objective is to digitize old case files, the legal document management software that will be best for you, would be the one that offers in-app & bulk scanning features, allowing you to scan your documents faster.
Legal document management software are designed to make organizing, editing, retrieving & sharing documents easier. But here are some essential features that any good legal document management software absolutely must offer:
- Document Tagging: Allows you to add a tag to all types of documents, which acts as a keyword & helps in faster retrieval of those documents
- Advanced Search: Features like multi-criteria search & saved searches help you narrow down your search to the exact document
- Document Linking: Allows you to link all documents related to specific cases; like arguments, discovery requests, case files, invoices, etc
- Document Versioning: Allows you to retain unlimited older versions of a document
- Workflow Automation: Helps automate document processes like approval, signing, stamping, indexing, mapping, etc
Lawyers encounter a lot of sensitive information on a daily basis, the protection of which is essential to their case and clients. Legal document management software ensures data protection of the highest standards, with some of the best ones offering security enhancements like document encryption, data redaction, hierarchical security groups, document access and sharing control, data backups and regular security updates.
Another important, and usually overlooked, criteria for identifying the best legal document management software, is its credibility in the industry. You need to do a thorough research on any software’s grievance redressal mechanism, client feedback, backend support, and scope for product improvements, before approving its purchase.
To sum it all up, the best legal document management software for you, would be the one that checks all the above boxes, and is also competitively priced. There are quite a few such software to choose from, but if you are looking for a legal document management software that is widely regarded as one of the best, and more importantly, is equipped with all the features mentioned above, you have to go check out GLOBODOX. You can learn more about us on www.globodox.com or try out the product for yourself with our 30-day free trial.